PrivacyPolicy

EMF WEBZ LLC ("EMF Webz," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our EMF Webz website and online platform (the "Service"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use the Service.

This Privacy Policy applies to all users of the Service, including providers, administrators, non-licensed professionals or employees assigned data entry.

1. Information We Collect

   We may collect information about you in a variety of ways. The information we may collect via the Service includes:

   • Personal Data: Personally identifiable information, such as your name, email address, phone number, employer/organization name, and job title, that you voluntarily give to us when you register for the Service or when you contact us.
   • EMF Webz subscription service website function-specific information, each subscription service offered by EMF Webz has it’s own data fields collected for the purpose of the service provided by the website. Each website will have its own Terms of Service and Privacy policy that must be agreed to in order to use the service.
   • Device Information: Information about the computer or mobile device you use to access the Service, such as your IP address, device type, operating system, browser type, and mobile device identifiers.
   • Usage Data: Information about how you use the Service, such as the features you use, the pages you visit, the times you access the Service, and other actions taken within the application. This data is often collected automatically.
   • Payment Data: We may collect data necessary to process your subscription payments if you purchase a subscription, such as your payment instrument number (e.g., a credit card number) and the security code associated with your payment instrument. All payment data is stored by our payment processor, Intuit, and you should review their privacy policy.
2. How We Use Your Information

   Having accurate information permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Service to:

   • Create and manage your account.
   • Provide, operate, and maintain the Service, including all of the data collected by each website service EMF Webz offers that the User has subscribed to.
   • Allow designated directors or staff within your organization to review users and data entered into each website’s databases through the UI.
   • Generate and email summaries and reminders to designated directors or staff within your organization.
   • Process subscription payments and renewals.
   • Communicate with you regarding your account, support requests, and service updates.
   • Analyze user data and usage patterns to understand how the Service is utilized, monitor and improve the Service's functionality, enhance user experience, and guide product development.
   • AsWEBZ with customer service requests by accessing relevant user data, including training tracking information when necessary for troubleshooting.
   • Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
   • Enforce our Terms of Service and comply with legal obligations.
   • Respond to legal requests and prevent harm.
3. How We Share Your Information

   We are committed to maintaining your trust, and we want you to understand when and with whom we may share the information we collect.

   • We do not sell your personal information.
   • We do not share your personal information with third parties for their marketing purposes without your explicit consent.

   • We may share information we have collected about you in certain situations:

     •  With Designated Personnel in Your Organization: As a core function of the Service, training information is accessible to authorized directors and designated staff members within the same organization who use the Service for supervisory or administrative purposes.
     •  By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
     •  Third-Party Service Providers: We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processing, data analysis, email delivery, hosting services, customer service). These third parties are obligated to protect your data and use it only for the purposes for which it was disclosed.
     •  Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
     •  Aggregated or Anonymized Data: We may share aggregated or anonymized information (information that does not directly identify you) for various purposes, including research, analysis, or improving our Service.
     •  With Your Consent: We may share your information with other third parties when you explicitly consent to the sharing.
4. Data Retention

   We will retain your information for as long as your account is active or as needed to provide you the Service and fulfill the purposes outlined in this policy.

   • Account Information: Retained for the duration your account is active and for a reasonable period thereafter as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
   • Data Details: Specific data entered into subscription service website databases, including employee names, dates, recipient names, will be accessible within the Service's active database while your account is active. After this period, this specific data may be securely archived or deleted in accordance with our data retention schedules. Summary data (e.g., assessment completion or due dates, recipient name) may be retained longer as part of the user's activity log.
   • Email Summaries: Emails sent to directors/staff are subject to the retention policies of their respective email systems.
5. Data Security

   We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Your Rights and Choices
   • Account Information: You may review or change the information in your account settings at any time.
   • Emails and Communications: You may opt-out of receiving non-essential emails (like marketing or newsletters) from us by using the unsubscribe link in those emails. You cannot opt-out of essential service-related communications (e.g., account verification, password resets, critical service notices).
   • Access, Correction, Deletion: Depending on your location, you may have additional rights regarding your personal data, such as the right to access, correct, or request deletion of your data. Please contact us using the information below to make such requests.
7. Children's Privacy

   The Service is not intended for or directed at individuals under the age of 16 (or other age as required by local law), and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without verification of parental consent, we will take steps to remove that information.

8. International Data Transfers

   Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside the United States and choose to use the Service, please note that we transfer data, including Personal Data, to the United States (where our company is based in Waverly, Minnesota) and process it there. We will take steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

9. Changes to Privacy Policy

   We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on the Service and updating the "Last Updated" date at the top of this policy. We may also notify you via email or through the Service. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

    If you have questions or comments about this Privacy Policy, please contact us at:

    EMF WEBZ LLC

    400 65th St SW

    Waverly, Minnesota, 55390

    United States

    Sales@EMFWebz.com